City of Duluth - January 14, Agenda

City Council - 14 January 2008 Agenda

5:00 PM - RIBBON CUTTING FOR CITY HALL, UNVEILING OF MOSAIC
6:30 P.M. - WORK SESSION (Main Level Conference Room)
7:00 P.M. - CALL TO ORDER:   Mayor Shirley Fanning-Lasseter
INVOCATION:                              Dr. Dave Parker, Duluth First Baptist
PLEDGE:                                        Cub Scout Pack 421
WELCOME RESIDENTS:            Chattahoochee Hills | Howell Woods

CEREMONIAL MATTER
1. APPRECIATION FOR SERVICE – MAYOR LASSETER AND COUNCILMEMBER KIROUAC
  Jay Eun, President of the Korean American Association of Greater Atlanta (KAAGA) would like to present "Certificate of Appreciation" to Mayor Shirley Lasseter and Council Member Doris Kirouac to show KAAGA's appreciation for their many years of service to our communities.
2. OATHS OF OFFICE – MAYOR AND COUNCILMEMBERS
  (POSTS 4 and 5)
  Judge Charles Barrett to administer Oaths of Office to Councilmember Mundrick (Post 4), Councilmember Whitlock (Post 5), and Mayor Nancy Harris. Mayor Lasseter to transfer gavel to Mayor Harris.
3. 2007 EMPLOYEE OF THE YEAR – JASON BROCK, PUBLIC WORKS DEPUTY DIRECTOR
  Mayor Harris to announce that Jason Brock of the Public Works Department was awarded the “Employee of the Year” for 2007 as voted on by his peers. Other nominees included William Petty, Sandy York, Matt Baker, Ken Sakmar, Susan Weber, Charles Teasley, Joseph Bryant, and Rich Atkinson.
4. APPOINTMENT OF MAYOR PRO TEMPORE
  The charter of the City of Duluth states that the Council shall elect a Councilmember to serve as the Mayor Pro tempore at the first regular meeting of each year by a majority vote. Mayor Harris will announce her recommendation for the appointment of the Mayor Pro tempore.
ANNOUNCEMENTS
CONSENT AGENDA
1. APPROVAL OF DECEMBER 3, 10 AND 17, 2007 MINUTES
2. ORDINANCE SETTING TIME AND PLACE FOR CITY COUNCIL MEETINGS AND WORK SESSIONS
  Approval of this ordinance sets the City Council Meetings and Work Sessions for 2008.
  
  Council Meetings will be held on the 2nd and 4th Mondays of every month (with the exception of May 26th-Memorial Day, and June 23rd for the GMA Annual Conference) at 7:00 p.m. in the Duluth City Hall Council Chambers located at 3167 Main Street, Duluth, Georgia.
  
  Work sessions will be held at 6:30 p.m. before each regularly scheduled Council meeting in the Main Floor conference room at City Hall. Additional work sessions may be held once every five weeks at the same location and will be noticed accordingly. All meetings are open to the public, and the Mayor and Council welcome and encourage attendance at these meetings.
  
  The annual Strategic Planning session will be held February 16th and 17th, 2008 at the Lake Lanier Emerald Point resort in Gainesville, GA.
3. RESOLUTION - APPOINTMENT OF THE LEGAL ORGAN (NEWSPAPER)
  Approval of this item appoints the “Gwinnett Daily Post” as the City’s Legal Organ for 2008. This resolution shall not be construed to prevent the City from utilizing a newspaper of general circulation within the City of Duluth or Gwinnett County when authorized to do so by state or local law.
4. APPOINTMENT OF LAW FIRM FOR 2008
  Approval of this item appoints the law firm of Thompson and Sweeny as the City’s legal counsel for 2008.
5. APPOINTMENT OF 2008 ENGINEERING FIRMS OF RECORD
  Approval of this item appoints Keck & Wood, Jordan, Jones & Goulding, Pond & Company, Clark Patterson & Associates, Bron Cleveland, Mattern & Craig, Rosser International, United Consulting, Wolverton & Associates and Precision Planning as the City’s Engineering Firms of Record for 2007.
NEW BUSINESS
1. RESOLUTION TO AMEND THE ADMINISTRATIVE CLASSIFICATION SCHEDULE/PAY PLAN
  The 2006 annual salary survey was approved by Council on February 26, 2007 with the understanding that the position of Geographic Information Systems (GIS)Manager was currently under review. A one-grade increase was budgeted but was not approved, pending the results of a classification review being brought back to Council at a later date. That study has now been completed with the assistance and concurrence of Clifford Cross, the new Planning and Development Director. The study of the GIS Manager shows that this position should have been re-graded from Grade 23 to Grade 24 effective July 1, 2007. Passage of this resolution authorizes this re-grade and approximately $250 in retroactive back-pay to July 1, 2007.
MATTERS FROM CITIZENS
MATTERS FROM COUNCIL/DEPT HEADS/CITY ATTORNEY
1. CONTINGENCY REQUEST - $27,538 – SOFTWARE SYSTEM UPGRADE, CONSULTING
  The goal of this project is to hire a consulting firm to assess and formulate an RFP to upgrade the city's current Software System.
  
  A motion was made and duly passed by Council on November 12,2007 authorizing $10,862 be placed in the budget for the purpose of hiring a Consultant to assess and draft a city-wide software request for proposal document (RFP) to meet the current needs of all city operations; including but not limited to; financials, accounting, records, automatic police reporting, ticketing, inventory, vehicle maintenance, purchasing, code enforcement, permitting, payroll, events management, parks and recreation programming, taxes, payment of fees, issuance of dumpster cards and GIS. Staff interviewed three companies and of those interviewed, Dave Proulix chose not to submit due to possible conflict of interest, MIS Solutions chose not to submit due to concerns they had that the scope of the project has not been well defined in our budget or that a budget range had not been approved nor placed in the City's current budget.
  
  Staff recommends awarding the bid to Mimsware "GMA Technology Services" and to further authorize additional funds in the amount of $27,538 be transferred from contingency to line item 106-906-153552136, GG-06-08. Mimsware operates thru the Georgia Municipal Technology Services and currently services several cities.
ADJOURNMENT

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City Council - 14 January 2008 Agenda