City of Duluth, Georgia

January 11, 2010 Agenda

5:00 P.M. – APPRECIATION RECEPTION FOR COUNCILMEMBER HALL City Hall main lobby
6:15 P.M. – AGENDA REVIEW WORK SESSION Main Street Conference Room
6:45 P.M. – PHOTOS
7:00 P.M. CALL TO ORDER Mayor Harris

INVOCATION: Rev. C. Kay Fuino, Duluth First United Methodist
PLEDGE OF ALLEGIANCE: Boy Scouts – Cub Scout Pack 420, Den 6 – Bears, Avery Snyder Evan Hall, Evan Eastabrooks, Christian White, Caleb McCabe, Jacob Hamrick, Isaiah McCalla, Blaine Galbreath
WELCOME RESIDENTS: Abbott’s Pointe / Murl-Ben Estates

ANNOUNCMENTS:
Mayor Nancy Harris will present the 6th Annual State of the City address at 12:00 pm on Tuesday, January 26th, at the Duluth First United Methodist Church, located at 3208 Duluth Highway. Hosted by the Duluth Civitan Club, the Mayor’s presentation will take a look at what makes a “healthy city” and if Duluth is healthy. Go to www.duluthstateofthecity.org to make a reservation.

1. CEREMONIAL MATTERS
   1. APPRECIATION FOR COUNCILMEMBER JIM HALL
      The Mayor and Council to present Councilmember Hall with an award in recognition of his service to the City of Duluth.
   2. OATHS OF OFFICE – COUNCIL MEMBERS FOR POSTS 2, and 3
      Municipal Court Judge Charles Barrett to issue Oaths of Office to Councilmember Dugan and Councilmember Jones. Post 1 Councilmember Bomar will be sworn in January 25th.
   3. 2009 EMPLOYEE OF THE YEAR – ANTHONY GRIGGS
      Mayor Harris to announce that Anthony Griggs of the Public Works Department was awarded the “Employee of the Year” for 2009 as voted on by his peers. Other nominees included Kim Conboy, Tom Wallace, Heather Kish, Mikkel Ottey, Chris Collins, Amy McCain, Susan Weber, and Raul Escobar.
2. CONSENT AGENDA
   1. APPROVAL OF DECEMBER 14, 2009 MINUTES
   2. ORDINANCE SETTING TIME AND PLACE FOR CITY COUNCIL MEETINGS AND WORK SESSIONS
      Approval of this ordinance sets the City Council Meetings and Work Sessions for 2010. Council meetings will be held on the 2nd and 4th Mondays of every month (with the possible exceptions of June 28th (GMA Annual Conference) and December 27th (holiday) at 7:00 p.m. in the Duluth City Hall Council Chambers located at 3167 Main Street, Duluth, Ga. Work sessions will be held at 6:15 p.m. before each regularly scheduled Council meeting at the same location. Additional work sessions may be scheduled after the regular scheduled meetings.
   3. ACCEPTANCE OF DONATIONS – $2,800 – COPS DONATIONS (POLICE AWARDS BANQUET)
      Approval of this item accepts donations totaling $2,800 to be credited to line item 581-37.1002 (COPS donations).
   4. RESOLUTION – APPOINTMENT OF THE LEGAL ORGAN (NEWSPAPER)
      Approval of this item appoints the “Gwinnett Daily Post” as the City’s Legal Organ for 2010. This resolution shall not be construed to prevent the City from utilizing a newspaper of general circulation within the City of Duluth or Gwinnett County when authorized to do so by state or local law.
   5. APPOINTMENT OF LAW FIRM FOR 2010
      Approval of this item appoints the law firm of Thompson and Sweeny as the City’s legal counsel for 2010, and authorizes the continuation of this appointment until such time as official action is passed to remove or change this appointment by a majority vote of Council.
   6. APPOINTMENT OF 2010 ENGINEERING FIRMS OF RECORD
      Approval of this item appoints the following engineering firms of record as recommended by the Planning Department:

      1. Keck & Wood – Overall Engineering / Past Projects
      2. Jordan, Jones & Goulding – Overall Engineering / Downtown Development
      3. Pond & Company – Overall Engineering
      4. Bron Cleveland – Grants, CIP Project Management
      5. Williams & Associates – CDBG, Civil
      6. United Consulting – Environmental
      7. Wolverton & Associates – Traffic Engineering
      8. Precision Planning- Long Range Planning & Development
      9. Hayes, James & Associates, Inc. – Site Plans, Plan Review, Civil
      10. KCI Technologies – Overall Engineering
      11. Clark, Patterson & Lee – Site Plans, Plan Review
      12. Peachtree Environmental – Environmental

3. NEW BUSINESS
   1. ORDINANCE TO AMEND FY10 BUDGET – FEMA REIMBURSEMENTS/DONATED FUNDS
      Approval of this item amend the FY10 Budget by crediting funds donated in the amount of $2,800 from merchants and citizens to offset the cost of the annual police awards banquet and $10,783.27 received from FEMA for reimbursements for damage to city infrastructure caused by the September floods.
   2. AWARD OF CONTRACT/LINE ITEM TRANSFER – $15,000 – CITYWIDE PROMOTIONS
      Council approved Phase I of the Wayfinding Signage Design contract in the amount of $9,350 with Sky Design in November. Staff is now requesting approval of Phase II of the contract in the amount of $15,950. If Phase II is approved, staff requests a line item transfer in the amount of $15,000 to cover the cost of this second phase. The Mayor and Council to consider approval of a line item transfer from 100-921-321053126 (Fuel and Oil) to 100-212-159052332 (Citywide promotions) to pay for part of the cost of the contract with Sky Design.
   3. APPOINTMENT OF MAYOR PRO TEMPORE
      The charter of the City of Duluth states that the Council shall elect a Councilmember to serve as the Mayor Pro tempore at the first regular meeting of each year by a majority vote. Mayor Harris will announce her recommendation for the appointment of the Mayor Pro tempore.
4. MATTERS FROM CITIZENS
5. MATTERS FROM COUNCIL/DEPT HEADS/CITY ATTORNEY
6. EXECUTIVE SESSION – REAL ESTATE, PERSONNEL, POTENTIAL/PENDING LITIGATION
7. ADJOURNMENT

WORK SESSION (if needed)

A work session may be held to discuss the following:

1. Cost of New Year’s Eve Event
2. Strategic Conference Reminders