City of Duluth, Georgia

January 11, 2010 Minutes

WORK SESSION OF THE
MAYOR AND COUNCIL
CITY OF DULUTH, GA
JANUARY 11, 2010

PRESENT: Mayor Harris, Council members Dugan, Hall, Jones, Mundrick and Whitlock, City Administrator, Department Directors, City Attorney
ABSENT: Councilmember Bomar

A work session was held prior to the regularly scheduled meeting to allow the elected officials to discuss and ask questions of department directors regarding this evening’s agenda items.

OTHER ITEMS DISCUSSED:

1. NEW YEAR’S EVE EVENT – COST FIGURES REQUESTED
   The PR/Marketing Director will provide a complete analysis of the cost for the inaugural event once all accounting of invoices have been received.
2. STRATEGIC CONFERENCE REMINDERS
   The annual strategic conference will be held this Friday and Saturday, January 15th and 16th at the St. Ives Country Club in Duluth. Dress is casual.

MINUTES OF THE
MAYOR AND COUNCIL
CITY OF DULUTH, GA
JANUARY 11, 2010

Mayor Harris called the meeting to order at 7:00 p.m.

INVOCATION: Rev. C. Kay Fuino, Duluth First United Methodist
PLEDGE OF ALLEGIANCE: Boy Scouts – Cub Scout Pack 420, Den 6 – Bears, Avery Snyder, Evan Hall, Evan Eastabrooks, Christian White, Caleb McCabe, Jacob Hamrick, Isaiah McCalla, Blaine Galbreath
WELCOME RESIDENTS: Abbott’s Pointe/Murl-Ben Estates

ANNOUNCMENTS:
Mayor Nancy Harris announced the 6th Annual State of the City address to be held at 11:30 am on Tuesday, January 26th, at the Duluth First United Methodist Church, located at 3208 Duluth Highway. Hosted by the Duluth Civitan Club, the Mayor’s presentation will take a look at what makes a “healthy city.”

Alisa Williams, PR & Marketing Director came forward to announce that the public can view pictures and a video of the first annual New Year Eve Event on the City’s web site as well as on the City’s Facebook page.

1. CEREMONIAL MATTERS
   1. PROCLAMATION/APPRECIATION FOR COUNCILMEMBER JIM HALL
      The Mayor and Council presented Councilmember Hall with a proclamation, award, and photo book in recognition of his service to the City of Duluth. Councilmember Hall thanked each of the department directors, staff, the City Administrator and Council for their hard work and dedication for the betterment of the City, and extended appreciation to former elected officials and the City Attorneys for their guidance, and also thanked the public for being so involved. He also thanked community members such as Kathryn Willis, who taught him long ago the importance of volunteering and what a difference it makes in a community. He then thanked his parents who taught him the importance of becoming involved and voting, and his family for their sacrifices during his terms of office.
   2. OATHS OF OFFICE – COUNCIL MEMBERS FOR POSTS 2, and 3
      Municipal Court Judge Charles Barrett issued oaths of office to Councilmember Dugan and Councilmember Jones. Post 1 Councilmember Bomar will be sworn in January 25th.Council member Dugan expressed his gratitude to his family and to the citizens for their support.

      Council member Jones thanked his family, friends and supporters. Five generations in the City, looks forward to serving and looking after the families of Duluth. His mother Helen Jones came forward and placed his name tag on his lapel.

   3. 2009 EMPLOYEE OF THE YEAR – ANTHONY GRIGGS
      Council member Mundrick announced that one of the things that makes a city “healthy” is outstanding employees and called on City Administrator Phil McLemore to recognize Anthony Griggs of the Public Works Department who was awarded the “Employee of the Year” for 2009 as voted on by his peers. Other nominees included Kim Conboy, Tom Wallace, Heather Kish, Mikkel Ottey, Chris Collins, Amy McCain, Susan Weber, and Raul Escobar.
2. CONSENT AGENDA
   1. APPROVAL OF DECEMBER 14, 2009 MINUTES
   2. ORDINANCE SETTING TIME AND PLACE FOR CITY COUNCIL MEETINGS AND WORK SESSIONS
      [Exhibit “A”]
      Approval of this ordinance sets the City Council Meetings and Work Sessions for 2010. Council meetings will be held on the 2nd and 4th Mondays of every month (with the possible exceptions of June 28th (GMA Annual Conference) and December 27th (holiday) at 7:00 p.m. in the Duluth City Hall Council Chambers located at 3167 Main Street, Duluth, Ga. Work sessions will be held at 6:15 p.m. before each regularly scheduled Council meeting at the same location. Additional work sessions may be scheduled after the regular scheduled meetings.
   3. ACCEPTANCE OF DONATIONS – $2,800 – COPS DONATIONS (POLICE AWARDS BANQUET)
      Approval of this item accepts donations totaling $2,800 to be credited to line item 581-37.1002 (COPS donations).
   4. RESOLUTION – APPOINTMENT OF THE LEGAL ORGAN (NEWSPAPER) [Exhibit “B”]
      Approval of this item appoints the “Gwinnett Daily Post” as the City’s Legal Organ for 2010. This resolution shall not be construed to prevent the City from utilizing a newspaper of general circulation within the City of Duluth or Gwinnett County when authorized to do so by state or local law.
   5. APPOINTMENT OF LAW FIRM FOR 2010
      Approval of this item appoints the law firm of Thompson and Sweeny as the City’s legal counsel for 2010, and authorizes the continuation of this appointment until such time as official action is passed to remove or change this appointment by a majority vote of Council.
   6. APPOINTMENT OF 2010 ENGINEERING FIRMS OF RECORD
      Approval of this item appoints the following engineering firms of record as recommended by the Planning Department:1. Keck & Wood – Overall Engineering / Past Projects
      2. Jordan, Jones & Goulding – Overall Engineering / Downtown Development
      3. Pond & Company – Overall Engineering
      4. Bron Cleveland – Grants, CIP Project Management
      5. Williams & Associates – CDBG, Civil
      6. United Consulting – Environmental
      7. Wolverton & Associates – Traffic Engineering
      8. Precision Planning- Long Range Planning & Development
      9. Hayes, James & Associates, Inc. – Site Plans, Plan Review, Civil
      10. KCI Technologies – Overall Engineering
      11. Clark, Patterson & Lee – Site Plans, Plan Review
      12. Peachtree Environmental – Environmental

      A motion was made by Councilmember Whitlock, seconded by Councilmember Dugan, to approve the Consent Agenda as presented.

      Those voting for: Council members Dugan, Jones, Mundrick and Whitlock

      Motion carried.

3. NEW BUSINESS
   1. ORDINANCE TO AMEND FY10 BUDGET – FEMA REIMBURSEMENTS/DONATED FUNDS
      [Exhibit “C”]
      Approval of this item amend the FY10 Budget by crediting funds donated in the amount of $2,800 from merchants and citizens to offset the cost of the annual police awards banquet, and $10,783.27 received from FEMA for reimbursements for damage to city infrastructure caused by the September floods.A motion was made by Councilmember Whitlock, seconded by Councilmember Jones, to approve the ordinance to amend the FY10 Budget as presented.

      Those voting for: Council members Dugan, Jones, Mundrick and Whitlock

      Motion carried.

   2. AWARD OF CONTRACT/LINE ITEM TRANSFER – $15,000 – CITYWIDE PROMOTIONSB

      Council approved Phase I of the Wayfinding Signage Design contract in the amount of $9,350 with Sky Design in November. Staff is now requesting approval of Phase II of the contract in the amount of $15,950. If Phase II is approved, staff requests a line item transfer in the amount of $15,000 to cover the cost of this second phase. The Mayor and Council considered and agreed to approve a line item transfer from 100-921-321053126 (Fuel and Oil) to 100-212-159052332 (Citywide promotions) to pay for part of the cost of the contract with Sky Design.A motion was made by Councilmember Dugan, seconded by Councilmember Whitlock, to approve approval of Phase II for the Wayfinding signage and the related line item transfer as presented.

      Those voting for: Council members Dugan, Jones, Mundrick and Whitlock

      Motion carried.

   3. APPOINTMENT OF MAYOR PRO TEMPORE

      The charter of the City of Duluth states that the Council shall elect a Councilmember to serve as the Mayor Pro tempore at the first regular meeting of each year by a majority vote. Mayor Harris announced Marsha Anderson Bomar as her recommendation for the appointment of the Mayor Pro tempore.A motion was made by Councilmember Mundrick, seconded by Councilmember Whitlock, to appoint Marsha Anderson Bomar as Mayor Pro tem for 2010.

      Those voting for: Council members Dugan, Jones, Mundrick and Whitlock

      Motion carried.

4. EXECUTIVE SESSION – REAL ESTATE, PERSONNEL, POTENTIAL/PENDING LITIGATION
   A motion was made by Councilmember Mundrick, seconded by Councilmember Dugan, to adjourn to executive session at 7:35 p.m.

   All for. Motion carried.After the discussion, a motion was made by Councilmember Whitlock, seconded by Councilmember Mundrick, to return to regular session at 8:40 p.m.

   All for. Motion carried.

5. ADJOURNMENT
   A motion was made by Councilmember Whitlock, seconded by Councilmember Mundrick to adjourn at 8:40 p.m.All voted for. Motion carried

IT WAS NOT NECESSARY TO HOLD A POST COUNCIL MEETING WORK SESSION.